GDPR Policy

Introduction

At Golcar United Ladies FC, we are committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website, attend our matches, or engage with our club in any capacity.

This policy has been developed in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Who We Are

Golcar United Ladies FC is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: contact@golcarunitedladiesfc.com
Address: Skye Direct Stadium, Golcar, West Yorkshire

Information We Collect

We may collect, use, store, and transfer different kinds of personal data about you, including:

• Identity Data: Name, date of birth, gender
• Contact Data: Address, email address, telephone numbers
• Technical Data: IP address, browser type and version, location, operating system
• Usage Data: Information about how you use our website
• Marketing Data: Preferences in receiving marketing from us
• Photo/Video Data: Images or recordings from matches and events (with appropriate consent)

For junior members, we collect additional information necessary for safeguarding purposes, always with parental consent.

How We Use Your Information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To register you as a player, member, or supporter
• To manage our relationship with you
• To process and deliver services
• To improve our website and services
• To communicate club news, events, and relevant information
• To comply with legal obligations
• For safeguarding purposes (particularly for junior members)

Lawful Basis for Processing

We process your personal data on the following lawful grounds:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose
• Contract: Where processing is necessary for the performance of a contract with you
• Legal Obligation: Where processing is necessary for compliance with a legal obligation
• Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party

Data Sharing and Transfers

We may share your personal data with:

• Football governing bodies (FA, leagues)
• Service providers who provide IT and system administration services
• Professional advisers including lawyers, bankers, insurers
• Government bodies that require us to report processing activities

We do not sell your data to third parties for marketing purposes.

We ensure appropriate safeguards are in place when transferring data outside the UK/EEA.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. We limit access to your personal data to those employees and third parties who have a business need to know.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

For player registration data, we typically retain information for the duration of your membership plus 2 years.

Your Legal Rights

Under GDPR, you have the right to:

• Request access to your personal data
• Request correction of your personal data
• Request erasure of your personal data
• Object to processing of your personal data
• Request restriction of processing your personal data
• Request transfer of your personal data
• Withdraw consent where we rely on consent to process your data

You can exercise any of these rights by contacting us at contact@golcarunitedladiesfc.com.

Cookies

Our website uses cookies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our site. For detailed information on the cookies we use, please see our Cookie Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website, and where appropriate, we will notify you by email.

Complaints

If you have any concerns about how we handle your data, please contact us first. You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.

Last updated: March 15, 2025